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Freedom of Information Act Request
Sample Federal FOI Request
[***YOUR ADDRESS***]
[***DATE***]
[***NAME OF BUREAUCRAT OR FOIA
OFFICER-OPTIONAL***]
FOIA Officer
[***ADDRESS OF FOIA OFFICER***]
By Certified Mail - Return Receipt
Requested
Re: Freedom of Information Act
Request
This is a request for information under
the Freedom of Information Act, 5 U.S.C. § 552, on behalf
of the [***NAME OF GROUP***] for records [***DESCRIPTION OF THE
DOCUMENTS relating to, constituting, discussing, concerning or
mentioning***]
As required by the Freedom of Information
Act, I expect a reply within ten working days. If you
have any questions concerning this request, please contact
me. Thank you.
Sincerely,
[***NAME***]
FORMAT FOR LETTER REQUESTING ACCESS TO
RECORDS UNDER THE COLORADO OPEN RECORDS LAW, SS24-72-201, et.
seq.
Records Custodian [NAME AND ADDRESS OF
AGENCY]
(Requests should be directed to the
individuals of each agency that has either actual possession of
the records, or legal responsibility for maintaining.)
Pursuant to the Colorado Open Records Act,
SS24-72-201 et seq., will you please make available for
inspection and copying the following public records:
(Use a description of the records sought
which is reasonably particularized but general enough to
encompass all records that may contain the
information.)
If these records are not in your custody
or control, will you please forthwith so notify me and state in
detail to the best of your knowledge the reason for the absence
of the records, their location, and what person or persons has
custody or control of the records, as required by
SS24-72-203(2),C.R.S.
Will you please set a date and hour within
three working days at which time the records will be available
for inspection, pursuant to SS24-72-203(3).
If you deny access to any of the above
public records, will you please provide forthwith a written
statement of the grounds for the denial, citing the law or
regulation under which access is denied, as required by
SS24-72-204(4).
Sincerely,
[***NAME***]
PENALTY: Anyone who willfully and
knowingly violates the provisions of this law can be found
guilty of a misdemeanor. The fine is set at $100 and/or
imprisonment of 90 days. If a court finds the document
was withheld arbitrarily or capriciously, the custodian may
personally have to pay court costs and attorney's fees for the
other side.
